Contracts:
Contract is a scary word...but it does not have to be.
Simply...it is an agreement. Shawkl Designs agrees to teach the classes we advertise...for the amount we advertise....on the dates we agree to. The Host Activity agrees to fund the event. Costs will include class fees, lodging, meals, and transportation. We will mutually agree on the details and draw up an informal contract so that all of us are on the same page...understand the same plan...and agreeing to the same requirements. Teaching schedules are not locked-in until the Contract is Signed. Once an agreement is in place; the dates for that teaching arrangement are locked in the schedule and other activities requesting those same dates are deferred or not scheduled to avoid contract complications. The contract is a show of Good-Faith on both parts...to teach and to host the classes.
Contracts can be cancelled up until two-weeks prior to the scheduled training dates. This allows for surprise events/conflicts or natural disasters. It might be possible to re-schedule and amend a contract; or it might just need to be cancelled. Any funds expended by Shawkl Designs for accomodations prior to the contract being cancelled will still need to be paid by the Host Activity (for example if transportation was booked as non-refundable tickets to save the Host Activity funds..this item would still have to be paid even if the classes were cancelled).
It is the responsibility of the Host Activity to keep Shawkl Designs advised of potential conflicts as the training dates get near. If cancellation is required, and funds have been pre-paid they will be refunded after an accounting of any costs have been made. This usually take about 10-14 days after notification of the cancellation because a lot of coordinated items are funded via Paypal and that is not always completed the same day as the transaction date.
Contract Procedures: Once, the coordination email (see Contacts Page) has been received...a Contract for Expected Minimum Costs will be drafted and emailed to the Sponsoring Activity/Person. This is a preliminary contract based on an expected minimum amount of students. The final Billing will be handled onsite after the total number of participants has been recorded. In addition, changes to travel costs, meals, lodging that are outside of the Teacher or the Host's controls must be paid by the Sponsoring Activity/Person. These are not expected costs...but, sometimes the airlines implement fees that are unknown until arrival; or a venue might require a deposit for the location where they have not done so before; etc. These are the types of un-expected costs that could arise.
Open communication, good planning, flexibility, and understanding that minor changes do happen...is the key to a happy and fun event!
DISCOUNTS:
-- Books: Crazy Quilt Embellishments sales for $29.95. During classes all books sold (to students or at book-signings) will be discounted to $19.95 each.
-- Classes:
Each class must meet the minimum requirement for students. The billing will equal at least this amount for the class. (so...NO SHOWS will still cost the Host Activity)So, to try to help our...we are discounting the class costs when the Host Activity exceeds the minimum requirement for students. The following chart can be used at time of Final Billing/Reconilation to calculate the class costs:Students Exceeding the Classes Stated Minimum Amount by the BASE Number of Students will receive a Percentage Discount on ALL STUDENTS CLASS FEES, not just those students above the minimum number.-- Students Exceeding the Minimum by 1-10 will result in a 10% Reduction in Class Fee Costs-- Students Exceeding the Minimum by 11-20 will result in a 20% Reduction in Class Fee Costs-- Students Exceeding the Minimum by more than 20 will result in a 30% Reduction in Class Fee CostsSo, the more students..the less expensive per person.
